Allotment Administration Officer (The Clerk)

To perform all the office administration tasks that are required for the good management of the Council’s Allotment Gardens:

Tasks to include:

•	Maintain the register of the allotment tenants, containing their name, contact details (address, telephone no, email address) and plot number.

•	Maintain the waiting list for people wanting either a full or half plot, making sure that the applicants reside within the parishes of Langton and Worth Matravers.

•	Inform the Allotment Liaison Officers when any plot becomes vacant.

•	Arrange a meeting with potential new tenants to advise them of the terms of the tenancy agreement, insurance arrangements, general facilities available and the use of any equipment that they have the right to use. 

•	Give the Allotment Liaison Officers the details of the potential new tenants for a vacant plot.

•	Produce and make sure the Council’s Tenancy Agreement is signed by the new tenants.  

•	Recommend to the Council, the next years water charge based on the previous year’s usage and amount pre-paid.

•	Prior to the end of December, issue each tenant with an invoice for the next year’s rent and estimated water bill.

•	Bank all payments received and issue receipts.

•	Pay the water bills when received.

•	Pay the annual lease charge to the National Trust.

•	Pay the annual Product and Public Liability insurance on behalf of the Allotment Association.

•	Inform the Allotment Liaison Officers of any concerns raised about the allotments so that the officers can investigate and report back to the Council.